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Occupation AtlasProject Management Specialists

O*NET · 13-1082.00

Project Management Specialists

Analyze and coordinate the schedule, timeline, procurement, staffing, and budget of a product or service on a per project basis. Lead and guide the work of technical staff. May serve as a point of contact for the client or customer.

Also called Design Project Management Specialist · Fiber Project Manager · HR Project Manager · HR Project Manager (Human Resources Project Manager) · Implementation Project Manager · Movie Project Management Specialist · Planning Development Specialist · Project Admin
11 more

Project Administrator (Project Admin) · Project Controller · Project Coordinator · Project Delivery Manager · Project Management Consultant · Project Management Manager · Project Management Tech · Project Management Technical Specialist · Project Management Technician (Project Management Tech) · Technical PM · Technical PM (Technical Project Manager)

Job Zone 4 — Considerable Preparation NeededHolland code ECS35 skills on file

Compare with another occupationCompare with Wind Energy Development Managers

Job Zone

  1. 1
  2. 2
  3. 3
  4. 4
  5. 5

Zone 4: Considerable Preparation Needed

Considerable preparation. Usually a bachelor's degree plus several years of work-related experience, knowledge, or training.

Job Zone is O*NET's rating of how much education, experience and training an occupation typically needs — a property of the work, not of anyone doing it.

Occupational interest profile

ECSEnterprising · Conventional · Social — the three strongest interests, in order

  • E Enterprising6.30
  • C Conventional5.55
  • S Social3.32
  • I Investigative2.75
  • A Artistic1.57
  • R Realistic1.48

RIASEC (Holland) interests on O*NET's 0–7 scale: what the work draws on, not what any individual prefers. Hover a row for what each dimension means.

Education and experience

The education level respondents say the job requires, and the most common answer for experience and training.

  • High School Diploma or the equivalent6%
  • Post-Secondary Certificate3%
  • Some College Courses3%
  • Associate's Degree or other 2-year degree12%
  • Bachelor's Degree64%
  • Post-Baccalaureate Certificate6%
  • Master's Degree6%
Related work experience
Over 2 years, up to and including 4 years (33%)
On-site or in-plant training
Over 1 month, up to and including 3 months (27%)
On-the-job training
Over 3 months, up to and including 6 months (27%)

Typically associated skills

All 35 O*NET skills, most important first. Importance (1–5) says how much a skill matters here; level (0–7) says how much of it the work calls for, with O*NET's example of a nearby level. Neither is a proficiency rating of a person.

  • Active Listeningbasic3.84.0Level 4 looks like: Answer inquiries regarding credit references
  • Critical Thinkingbasic3.83.8Level 4 looks like: Evaluate customer complaints and determine appropriate responses
  • Monitoringbasic3.63.8Level 4 looks like: Monitor a meeting and revise the agenda to ensure important topics are discussed
  • Writingbasic3.63.8Level 4 looks like: Write an email to staff outlining new directives
  • Judgment and Decision Making3.63.4Level 4 looks like: Evaluate a loan application for degree of risk
  • Reading Comprehensionbasic3.53.9Level 4 looks like: Understand an email from management describing new personnel policies
  • Speakingbasic3.53.8Level 4 looks like: Interview applicants to obtain personal and work history
  • Active Learningbasic3.53.6Level 4 looks like: Determine the impact of new menu changes on a restaurant's purchasing requirements
  • Coordination3.53.6Level 4 looks like: Work with others to put a new roof on a house
  • Time Management3.53.6Level 4 looks like: Allocate the time of subordinates to projects for the coming week
  • Social Perceptiveness3.43.6Level 4 looks like: Be aware of how a coworker's promotion will affect a work group
  • Management of Personnel Resources3.43.4Level 4 looks like: Direct the activities of a road repair crew with minimal disruption of traffic flow
Show the other 23
  • Complex Problem Solving3.43.3Level 4 looks like: Redesign a floor layout to take advantage of new manufacturing techniques
  • Negotiation3.33.4Level 4 looks like: Contract with a wholesaler to sell items at a given cost
  • Persuasion3.33.4Level 4 looks like: Convince a supervisor to purchase new office equipment
  • Systems Analysis3.33.3Level 4 looks like: Determine how a new piece of equipment will affect production rates
  • Service Orientation3.13.4Level 4 looks like: Make flight reservations for customers using an online booking site
  • Systems Evaluation3.13.3Level 4 looks like: Identify the reasons why a client might be unhappy with a product
  • Instructing3.13.1Level 4 looks like: Instruct a coworker in how to operate a software program
  • Learning Strategiesbasic3.03.3Level 4 looks like: Identify an alternative approach to help trainees who are having difficulties
  • Management of Financial Resources3.03.1Level 4 looks like: Prepare and manage a budget for a short-term project
  • Management of Material Resources3.03.0Level 2 looks like: Reserve a room for a management meeting
  • Mathematicsbasic2.82.8Level 2 looks like: Count the amount of change to be given to a customer
  • Operations Analysis2.12.3Level 2 looks like: Select a printer for an office
  • Quality Control Analysis2.11.8Level 2 looks like: Inspect a draft email for errors (e.g., grammar, punctuation)
  • Programming1.91.3Level 2 looks like: Write a program to sort objects in a database
  • Technology Design1.91.0Level 2 looks like: Adjust exercise equipment for use by a customer
  • Troubleshooting1.61.0Level 2 looks like: Identify the source of a leak by looking under a machine
  • Operations Monitoring1.51.0Level 2 looks like: Monitor completion times while running a computer program
  • Sciencebasic1.40.6
  • Equipment Maintenance1.1—
  • Equipment Selection1.1—
  • Operation and Control1.1—
  • Installation1.0—
  • Repairing1.0—

Tasks

20 core

What people in this occupation do, as O*NET records it, core tasks first by importance (1–5).

  1. Communicate with key stakeholders to determine project requirements and objectives.4.5
  2. Identify project needs such as resources, staff, or finances by reviewing project objectives and schedules.4.5
  3. Submit project deliverables to clients, ensuring adherence to quality standards.4.4
  4. Confer with project personnel to identify and resolve problems.4.3
  5. Plan, schedule, or coordinate project activities to meet deadlines.4.3
  6. Request and review project updates to ensure deadlines are met.4.3
  7. Assign duties or responsibilities to project personnel.4.1
  8. Monitor project milestones and deliverables.4.1
  9. Create project status presentations for delivery to customers or project personnel.3.9
  10. Negotiate with project stakeholders or suppliers to obtain resources or materials.3.9
  11. Produce and distribute project documents.3.9
  12. Develop or update project plans including information such as objectives, technologies, schedules, funding, and staffing.3.8
Show the other 8
  1. Monitor costs incurred by project staff to identify budget issues.3.8
  2. Monitor the performance of project team members to provide performance feedback.3.8
  3. Recruit or hire project personnel.3.8
  4. Report project status, such as budget, resources, technical issues, or customer satisfaction, to managers.3.8
  5. Identify, review, or select vendors or consultants to meet project needs.3.6
  6. Prepare and submit budget estimates, progress reports, or cost tracking reports.3.6
  7. Propose, review, or approve modifications to project plans.3.6
  8. Schedule or facilitate project meetings.3.6

Knowledge

Bodies of knowledge the work draws on.

  • English Language4.04.4Level 4 looks like: Edit an article for a news website
  • Administration and Management3.84.5Level 4 looks like: Monitor progress of a project to ensure timely completion
  • Administrative3.65.1Level 4 looks like: Type 30 words per minute
  • Customer and Personal Service3.54.2Level 4 looks like: Be responsible for 10 children at daycare
  • Computers and Electronics3.14.2Level 4 looks like: Use a computer to format a document
  • Communications and Media2.93.1Level 4 looks like: Host a music radio show
  • Personnel and Human Resources2.93.5Level 4 looks like: Interview applicants for an administrative position
  • Economics and Accounting2.62.9
Show all 33
  • Mathematics2.63.8Level 4 looks like: Analyze data to determine areas with the highest sales
  • Education and Training2.53.3Level 4 looks like: Lead a quality improvement seminar
  • Engineering and Technology2.53.0Level 4 looks like: Design a custom office chair
  • Law and Government2.52.6
  • Psychology2.52.7
  • Design2.42.6
  • Telecommunications2.42.7
  • Production and Processing2.22.3Level 1 looks like: Put a computer back into its packing materials
  • Public Safety and Security2.22.1Level 1 looks like: Use a seatbelt
  • Sales and Marketing2.02.5Level 1 looks like: Sell cakes at a bake sale
  • Sociology and Anthropology2.01.9Level 1 looks like: Identify two cultures in a story as being different
  • Geography1.71.4Level 1 looks like: Know the capital of the United States
  • Mechanical1.71.3Level 1 looks like: Replace the filters in a furnace
  • Building and Construction1.61.3Level 1 looks like: Choose the proper type of wood for adding a deck onto a house
  • Medicine and Dentistry1.5—
  • Transportation1.51.1Level 1 looks like: Ride a train to work
  • Biology1.4—
  • Therapy and Counseling1.40.8Level 1 looks like: Put ice on a sprained ankle
  • Foreign Language1.3—
  • Physics1.3—
  • Chemistry1.2—
  • History and Archeology1.2—
  • Philosophy and Theology1.2—
  • Fine Arts1.1—
  • Food Production1.1—

Abilities

Enduring capacities the work calls for.

  • Oral Comprehension4.13.9Level 4 looks like: Understand a coach's oral instructions for a sport
  • Written Expression4.13.8Level 4 looks like: Write a job recommendation for a subordinate
  • Written Comprehension4.03.9Level 4 looks like: Understand an apartment lease
  • Oral Expression3.93.8Level 4 looks like: Give instructions to a lost motorist
  • Speech Recognition3.83.8Level 4 looks like: Identify a former customer's voice over the phone
  • Deductive Reasoning3.63.5Level 2 looks like: Know that a stalled car can coast downhill
  • Near Vision3.63.6
  • Problem Sensitivity3.63.5Level 4 looks like: Notice from a subtle difference in a client's mood that something is bothering them
Show all 52
  • Speech Clarity3.63.5Level 4 looks like: Make stadium-wide announcements during a sporting event
  • Inductive Reasoning3.53.5Level 4 looks like: Determine the prime suspect based on crime scene evidence
  • Information Ordering3.43.3Level 2 looks like: Follow the correct steps to make change
  • Fluency of Ideas3.33.4Level 4 looks like: Think of as many ideas as possible for the name of a new company
  • Category Flexibility3.13.1Level 3 looks like: Classify flowers according to size, color, and smell
  • Far Vision3.13.4Level 4 looks like: Read the slides on a presentation from across a room
  • Originality3.13.3Level 4 looks like: Redesign job tasks to be interesting for employees
  • Selective Attention3.12.8Level 2 looks like: Answer a business call with coworkers talking nearby
  • Flexibility of Closure2.93.0Level 2 looks like: Detect that your phone is ringing while at a concert
  • Mathematical Reasoning2.82.5Level 1 looks like: Determine how much 20 oranges will cost when they are priced at 5 for 4 dollars
  • Number Facility2.82.8Level 3 looks like: Calculate a discounted price
  • Speed of Closure2.82.8Level 3 looks like: Recognize a song after hearing only the first few notes
  • Perceptual Speed2.62.5Level 2 looks like: Sort mail according to ZIP codes with no time pressure
  • Time Sharing2.62.6Level 3 looks like: Watch street signs while driving at 30 miles an hour
  • Memorization2.52.3Level 1 looks like: Remember the number on your bus to be sure you get back on the right one
  • Visual Color Discrimination2.52.5Level 1 looks like: Separate laundry into colors and whites
  • Visualization2.52.4Level 2 looks like: Imagine how to place paper in a printer so that the letterhead comes out on top
  • Auditory Attention2.01.6Level 2 looks like: Listen to a lecture while people nearby are talking
  • Trunk Strength2.01.6Level 2 looks like: Sit up in an office chair
  • Depth Perception1.91.3Level 2 looks like: Merge a car into traffic on a city street
  • Finger Dexterity1.81.1Level 2 looks like: Put coins in a parking meter
  • Hearing Sensitivity1.81.3Level 2 looks like: Notice a doorbell ringing
  • Wrist-Finger Speed1.81.0Level 2 looks like: Use a screwdriver to twist in a screw
  • Arm-Hand Steadiness1.60.9
  • Control Precision1.60.9
  • Manual Dexterity1.60.9Level 1 looks like: Screw a light bulb into a light socket
  • Dynamic Strength1.50.5
  • Spatial Orientation1.40.6
  • Dynamic Flexibility1.0—
  • Explosive Strength1.0—
  • Extent Flexibility1.0—
  • Glare Sensitivity1.0—
  • Gross Body Coordination1.0—
  • Gross Body Equilibrium1.0—
  • Multilimb Coordination1.0—
  • Night Vision1.0—
  • Peripheral Vision1.0—
  • Rate Control1.0—
  • Reaction Time1.0—
  • Response Orientation1.0—
  • Sound Localization1.0—
  • Speed of Limb Movement1.0—
  • Stamina1.0—
  • Static Strength1.0—

Work activities

Kinds of activity the work is made of.

  • Communicating with Supervisors, Peers, or Subordinates4.75.7
  • Getting Information4.65.2Level 4 looks like: Review a budget
  • Working with Computers4.54.4Level 4 looks like: Write software for keeping track of parts in inventory
  • Making Decisions and Solving Problems4.45.2Level 4 looks like: Select the location for a major retail store
  • Organizing, Planning, and Prioritizing Work4.45.7
  • Scheduling Work and Activities4.25.3Level 4 looks like: Prepare the work schedule for salesclerks in a large retail store
  • Coordinating the Work and Activities of Others4.15.0Level 4 looks like: Organize the cleanup crew after a major sporting event
  • Documenting/Recording Information4.14.6Level 4 looks like: Document the results of a crime scene investigation
Show all 41
  • Establishing and Maintaining Interpersonal Relationships4.05.4Level 4 looks like: Maintain good working relationships with almost all coworkers and clients
  • Analyzing Data or Information3.95.0Level 4 looks like: Determine the interest cost to finance a new building
  • Developing and Building Teams3.94.3Level 4 looks like: Lead an assembly team in an automobile plant
  • Evaluating Information to Determine Compliance with Standards3.94.5Level 4 looks like: Evaluate a complicated insurance claim for compliance with policy terms
  • Interpreting the Meaning of Information for Others3.94.1Level 4 looks like: Interpret how foreign tax laws apply to U.S. exports
  • Updating and Using Relevant Knowledge3.94.9Level 4 looks like: Keep current on changes in maintenance procedures for repairing sports cars
  • Identifying Objects, Actions, and Events3.85.0Level 4 looks like: Judge the suitability of food products for an event
  • Processing Information3.84.9Level 4 looks like: Calculate the adjustments for insurance claims
  • Communicating with People Outside the Organization3.74.3Level 4 looks like: Present information to potential clients about available services
  • Developing Objectives and Strategies3.74.4Level 4 looks like: Develop the plan to complete the merger of two organizations over a 3-year period
  • Monitoring Processes, Materials, or Surroundings3.74.6Level 4 looks like: Test electrical circuits
  • Estimating the Quantifiable Characteristics of Products, Events, or Information3.64.2Level 4 looks like: Estimate the time required to evacuate a city in the event of a major disaster
  • Monitoring and Controlling Resources3.63.9Level 4 looks like: Work as a chef responsible for ordering food for the menu
  • Judging the Qualities of Objects, Services, or People3.54.2Level 4 looks like: Determine the value of property lost in a fire
  • Guiding, Directing, and Motivating Subordinates3.44.3Level 4 looks like: Manage a small team of employees in a dynamic workplace
  • Performing Administrative Activities3.43.8Level 4 looks like: Complete tax forms for a small business
  • Resolving Conflicts and Negotiating with Others3.44.3Level 4 looks like: Get two subordinates to agree about vacation schedules
  • Thinking Creatively3.44.3Level 4 looks like: Adapt popular music for a high school marching band
  • Training and Teaching Others3.23.4Level 4 looks like: Teach a social sciences course to high school students
  • Coaching and Developing Others3.13.6Level 4 looks like: Provide on-the-job training for administrative workers
  • Providing Consultation and Advice to Others3.14.1Level 4 looks like: Recommend a new software package to increase operational efficiency
  • Inspecting Equipment, Structures, or Materials2.63.1Level 4 looks like: Inspect equipment in a chemical processing plant
  • Selling or Influencing Others2.62.9
  • Staffing Organizational Units2.62.9
  • Assisting and Caring for Others2.21.8Level 1 looks like: Help a coworker complete an assignment
  • Drafting, Laying Out, and Specifying Technical Devices, Parts, and Equipment1.91.9Level 1 looks like: Specify the lighting for a work area
  • Controlling Machines and Processes1.81.3Level 1 looks like: Operate a cash register
  • Performing General Physical Activities1.81.4Level 1 looks like: Walk between workstations in a small office
  • Handling and Moving Objects1.71.3Level 1 looks like: Change settings on copy machines
  • Performing for or Working Directly with the Public1.61.1Level 1 looks like: Check tickets at a concert
  • Repairing and Maintaining Electronic Equipment1.61.2Level 1 looks like: Use display settings to adjust a television picture
  • Operating Vehicles, Mechanized Devices, or Equipment1.40.9Level 1 looks like: Drive a car
  • Repairing and Maintaining Mechanical Equipment1.4—

Work context

The conditions most characteristic of the work, on O*NET's 1–5 context scale.

  • E-Mail4.8
  • Work With or Contribute to a Work Group or Team4.6
  • Spend Time Sitting4.5
  • Indoors, Environmentally Controlled4.4
  • Telephone Conversations4.4
  • Contact With Others4.3
  • Determine Tasks, Priorities and Goals4.2
  • Face-to-Face Discussions with Individuals and Within Teams4.2
  • Freedom to Make Decisions4.2
  • Importance of Being Exact or Accurate4.1

Technology

90 tools

Software used in this work. In demand: among the tools job postings for this occupation name most. Hot: often named in job postings across the economy.

In demand (6)

  • Atlassian JIRAhot
  • Microsoft Excelhot
  • Microsoft Office softwarehot
  • Microsoft Outlookhot
  • Microsoft PowerPointhot
  • Microsoft Projecthot

Hot (37; 6 more marked hot above)

  • Adobe Acrobat
  • Adobe InDesign
  • Adobe Photoshop
  • Apple macOS
  • Asana
  • Atlassian Confluence
  • Autodesk AutoCAD Civil 3D
  • Bentley MicroStation
  • Cisco Webex
  • Git
  • GitHub
  • Google Docs
  • Google Workspace software
  • IBM SPSS Statistics
  • Intuit QuickBooks
  • Linux
  • Marketo Marketing Automation
  • Microsoft Access
  • Microsoft Azure software
  • Microsoft SharePoint
  • Microsoft Teams
  • Microsoft Visio
  • Microsoft Visual Basic
  • Microsoft Visual Basic for Applications VBA
Show the other 13
  • Microsoft Windows
  • Microsoft Word
  • Oracle Database
  • Oracle PeopleSoft
  • Oracle Primavera Enterprise Project Portfolio Management
  • Procore software
  • Salesforce software
  • SAP software
  • SAS
  • Slack
  • Tableau
  • Trimble SketchUp Pro
  • Zoom
Other tools (47)
  • 3M Post-it App
  • ADP Workforce Now
  • Airtable
  • Apple Keynote
  • Atlassian Bamboo
  • Blackboard software
  • Blink
  • Dropbox
  • Eko
  • Evernote
  • Flipgrid
  • Google Classroom
  • Google Drive
  • Google Meet
  • Google Sites
  • Google Slides
  • GroupMe
  • IBM Cognos Impromptu
  • IBM Notes
  • JamBoard
  • LinkedIn
  • LogMeIn GoToMeeting
  • LogMeIn GoToWebinar
  • Loom
  • Management information systems MIS
  • Microsoft Dynamics
  • Microsoft Dynamics GP
  • Microsoft Exchange
  • Microsoft OneNote
  • Moodle
  • Nearpod
  • NetSuite ERP
  • Oracle Business Intelligence Enterprise Edition
  • Oracle Hyperion
  • Oracle JD Edwards EnterpriseOne
  • Padlet
  • Planview Clarizen
  • Poll Everywhere
  • Qlik Tech QlikView
  • SAP Crystal Reports
  • Screencast-O-Matic
  • Screencastify
  • Skype
  • Slido interaction software
  • Smartsheet
  • Social media sites
  • YouTube

Related occupations

O*NET's own list of the occupations most related to this one, closest first.

  1. Information Technology Project Managers
  2. Management Analysts
  3. Computer and Information Systems Managers
  4. Logisticians
  5. Administrative Services Managers
  6. General and Operations Managers
  7. Training and Development Managers
  8. Construction Managers
  9. Operations Research Analysts
  10. Logistics Analysts

ESCO equivalents

From the official ESCO–O*NET crosswalk, strongest match first. A broader occupation takes in this one; a narrower one is a part of it.

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This page includes information from the O*NET 31.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license; O*NET® is a trademark of USDOL/ETA. ESCO occupations and skills are from the European Commission's ESCO classification, and the occupation crosswalk is the official ESCO–O*NET mapping by the ESCO Secretariat with USDOL/ETA. This service uses the ESCO classification of the European Commission. BlissPoint Analytics has modified all or some of this information: skill, task and descriptor ratings are rounded to one decimal, and ESCO occupations show Job Zone and interests copied from a crosswalked O*NET occupation. USDOL/ETA has not approved, endorsed, or tested these modifications.